This a draft of the future statutes of the PostgreSQL Europe Association. They are based on the pgfr association statutes. You can discuss the documentation on the discuss page

Statutes

Undersigned:

Damien Clochard, born February 8, 1979 in Cholet (France), of French nationality, Engineer

<NAME> , born <BIRTHDAY> in <CITY> (<COUNTRY>), of <NATIONALITY> nationality, <JOB>

…

Founding members assembled today to constitute an association governed by the French law of July 1, 1901.

Article 1 - Constitution

An association, governed by the French law of July 1, 1901 and the French decree of August 16, 1901, is instituted between the undersigned and any individuals or legal entities adhering to the present statutes.

The association shall be called : “PostgreSQL Europe”.

Article 2 - Objectives

The association has as its objectives the promotion, the support for deployment and the development of the open-source software PostgreSQL and its derivatives (and related projects) in Europe.

Article 3 - Registered Office

The registered office of the association is at Carpeaux Diem, 13 rue du square carpeaux, 75018 Paris, France.

This registered office can be transferred by simple decision of the Board of Directors. The decision must be ratified by the General Assembly.

Article 4 - Duration

The duration of the association is unlimited.

Article 5 - Members of the association

The association is composed of:

Active members;

Honorary members;

Benefactor members;

Any individual can be an active member of the association, provided he/she signs a membership application form. The Board of Directors has to approve the membership request for it to be valid.

Honorary members are those who have rendered services to the association. They are appointed by decision of the Board of Directors, to be validated by the following General Assembly.

Benefactor members are individuals or legal entities who pay an annual contribution determined by the General Assembly.

Article 6 - Loss of membership

Membership is lost by

sending a letter of resignation to the President;

death;

being excluded by decision of the Board of Directors for some serious reason, after having been given an opportunity to offer explanations to the Board.

Article 7 - General Assembly

The supreme body of the association is the General Assembly of the active members, which meets in ordinary session once a year. Furthermore the General Assembly meets as often as necessary in extraordinary session when convened by the President of the association, at the request of the majority of the Board of Directors, or at the request of at least 25% of active members.

The General Assembly can be arranged, as chosen by the Board of Directors, either in the form of a gathering of people or in the form of a remote meeting. Meetings by teleconference or Internet Relay Chat (IRC) are valid.

The activities report, the financial report and budget, as well as any information relating to the agenda will be sent to members by email or otherwise at least 7 days before the meeting.

Any member of the association may place an item on the agenda; any item for the agenda must be received by the Secretary no later than 8 days before the meeting. The General Assembly deliberates on all the items on the agenda as amended.

The decisions of the General Assembly shall be taken by a majority of full members participating, represented, or voting by mail. In the event of a tie, the President shall have a casting vote. Any active member may be represented by another active member provided he is granted his authority to act. A secret ballot is required if any member asks for it.

For the General Assembly to be validly constituted a quorum of 30% of the total number of members must be present or represented. If the General Assembly is expected to deliberate on the continued existence of the association, the quorum must be 50%. In the absence of a quorum, a new General Assembly will be held after at least 7 days and within 30 days, and it will then deliberate without quorum.

The General Assembly will receive the activities report and the financial report for the past year and decide on their approval. It elects the Board of Directors. It approves the budget estimation presented by the Treasurer.

Article 8 - Board of Directors

The Board of Directors ensures that the decisions taken by the General Assembly are executed.

The association is managed by its Board of Directors, composed of a least 3 members and at most 16 members, elected by the General Assembly from among the active members.

Members of the Board of Directors are elected for 2 years. Retiring directors are eligible for re-election.

In the event of a vacancy, the Board of Directors provides for temporary replacement of its members by cooption. Cooptions have to be ratified by the next General Assembly to become permanent. A coopted member's mandate comes to an end at the end of the mandate of the member he replaces.

The decisions of the Board of Directors shall be taken by a simple majority of present or represented members. In the event of a tie for any action, the President shall have a casting vote.

The Board of Directors must approve any contract signed between the association and individuals or legal entities.

Any member of the Board of Directors can be removed at any time by the General Assembly, meeting in ordinary or extraordinary session. A member of the Board of Directors shall be automatically removed after three unexplained absences from meetings of the Board of Directors.

Any members of the association, or any outsiders, may attend meetings of the Board of Directors at their request, if the Board of Directors considers their presence is required. These persons have only an advisory capacity, and therefore do not participate in the voting.

The first Board of Directors is composed of :

<NAME> , born <BIRTHDAY> in <CITY> (<COUNTRY>), of <NATIONALITY> nationality, <JOB>

<NAME> , born <BIRTHDAY> in <CITY> (<COUNTRY>), of <NATIONALITY> nationality, <JOB>

<NAME> , born <BIRTHDAY> in <CITY> (<COUNTRY>), of <NATIONALITY> nationality, <JOB>

Article 9 - Executive Committee

The Executive Committee is responsible for the management and administration of the association.

The Board of Directors elects from among its members an Executive Committee composed of :

A President;

A Treasurer;

A Secretary.

The members of the Executive Committee are elected for a term of one year, renewable.

The outgoing Executive Committee continues to carry out its duties until the election of a new Executive Committee.

At any time the Board of Directors can be called by any of its members to proceed to the election of a new Executive Committee.

The decisions of the Executive Committee are made by a simple majority. In the event of a tie for any action, the President shall have a casting vote.

In the event of a vacancy on the Executive Committee, for whatever reason, the outgoing member shall be replaced at the next meeting of the Board of Directors. The end of the replacement's mandate shall be the same as that of the outgoing member.

The President shall manage the association, call and preside over the General Assemblies. The President directs and also calls meetings of the Board of Directors and Executive Committee.

Only the President has the power to sign any document committing the association. He may grant partial delegations of authority and empower any member of the Executive Committee or any other person, to sign documents and accounts of the association.

The president represents the association in all acts of civil life, and is vested with powers to that effect. He concludes any agreement with individuals or legal persons, provided that he has the authorization of the Board of Directors. In this capacity, he signs contracts on behalf of the association. The president is entitled to conduct any dealings with any public body in tax matters, and to open any bank or post office account. He acts in legal matters on behalf of the association, with the permission of the Executive Committee, either to make claims on behalf of the association or to defend it.

In case of absence or illness, he is replaced by the Treasurer, or failing him, one of the other members of the Executive Committee.

The Treasurer is responsible for keeping the association's accounts under his own control. He collects revenues and it makes any payment, subject to authorization by the President. He presents an annual statement of accounts to the General Assembly. In his absence, the treasurer is replaced by another member of the Board of Directors appointed by the President.

The Secretary is responsible in particular to keep the minutes of the Board of Directors meetings and to keep the register provided by law. In his absence, he is replaced by a member of the Board of Directors appointed by the President.

The first Executive Committee is composed of:

<NAME>, President;

<NAME>, Treasurer;

<NAME>, Secretary

Article 10-Free mandate

Members of the association, shall not receive any compensation for performing their duties. However they can obtain the payment of expenses incurred for the purposes of the association, provided theses expenses are justified and approved by the Executive Committee.

Article 11 - Resources and subscriptions

The resources of the association come from membership contributions, donations, grants, participation of associate members, as well as potential products of its activity.

Article 12 - Use of the logo of the Association

Members of the association may refer to their membership in the association, provided that they respect the association's aims and ethics.

Article 13 - Representation and benefits

Any act or service to be performed for the benefit of third parties on behalf of the association by one of its members must be authorized by the President. If an act or service on behalf of the association is paid, any monies received must be paid to the Treasurer, who is the sole person authorised to receive money for the association.

The remuneration of services performed on behalf of the association must be authorised by the president, or any person authorized by him.

Article 14 - Statutes

No modification of or addition to these statutes shall be made except by a majority of not less than 2/3 of members voting at a meeting of the General Assembly of the association

Article 15 - Dissolution

The dissolution of the association may be pronounced only by an extraordinary General Assembly, called specifically for this purpose.

To do this, a majority of 2/3 of the voters must be obtained. One or more liquidators will be appointed by the General Assembly, who will give the assets of the Association to one or more non-profit organizations pursuing similar goals.

Brussels, February 24th