PGDAY.EU 2009 / 20090422 Meeting

Location : IRC (#pgday on freenode)

Date : 2009-04-22 (9:15 pm - 10:43 pm)

People attending the meeting

on IRC

Damien Clochard

Jean-Christophe Arnu

Andreas Scherbaum

Jehan-Guillaume De Rorthais

Cédric Villemain

Jean-Paul Argudo

Guillaume Smet (was away working)

Stéphane Schildknecht (joined late)

People missing

Guillaume Lelarge (gleu)

Agenda of the meeting

Review of the results of previous meeting's todo list

Decide who pays [Stéphane Schildknecht]

Who's working on the insurance? [Guillaume Lelarge]

Minutes of the meeting

Contract

JCA said that his contact in Paritech is okay with the contract terms. Some 2 weeks will be necessary for Paristech red-taping the contract. Contact is no more handled directly by Talel but by one of his collegue.

Rooms/amphitheaters are already booked for us. Amphis are booked for half a day long each time ⇒ That's ok

“Front doors” are open until 7:45pm ⇒ ok for us. Rear door are opened until noon

We have 1 amphi on friday morning, 1 amphi on saturday afternoon and 2 rooms in parallel.

JCA thinks then Magnus'requirements are met.

Money matters

After a long discussion, the participants are mostly okay with the idea that PG Eu Bank account will be used to handle financial stuff. So sponsors money will arrive on this bank account, and providers will be paid by this same account.

Despite is way to early to talk about this, it has been said that benefits will be taken 50/50 between PG Fr and PG Eu.

Insurance matters

<jc_arnu> One point (sorry it's out of topic) : insurance is already contracted by pgfr but as we do not take the financial “risk” pgeu will have to contract its own insurance

Contracts with sponsors

One person handle the business stuff with a company. He's responsible for the sponsor lead. In case he has problems, he has to find a backup contact inside PG Fr or PG Eu.

Fr contracts have to be firmed by PG Fr President (SAS). En contracts have to be firmed by PG Eu President (Magnus)

The digital signatures (or scanned?) topic for this has been taught.

One unique arguing method

Damien proposed to write a template letter to send to potential sponsors, as we all have the same argument list to propose to the people. He said we would send something to the ML for approval.

Preparing the announcement

We have to tell the PG World that pgDay 2009 is open for business and that we're seeking sponsors !

Work to do ASAP

Upcoming meetings

2009-05-06 (english page)