The aim is to define a date and place for the holding of PGDay.eu to announce it officially at FOSDEM to be held on 7 and 8 February 2009.
Several dates were prior to the running (see ICR meeting on 22 December, with the priority on 2 and 3 October.
The date of October 2 and 3 is not a good choice because of the absence of Magnus Hagander, and the concomitant of the Open Source Days in Copenhagen. Other dates positioned were rejected, as too remote in October, period “target” of PGDay.eu.
November 6-7 was originally discarded because of the unavailability of rooms in Toulouse.
Although 6 and 7 November were not in the final “short list”, now it seems to be the best choice.
The dates:
the discussion has to define the host city, not the venue . The aim, as stated above, is to announce the host city at FOSDEM. The technical details will be talk about in a second time.
In the present circumstances, the association (PGFR) is not (yet) able to assume the payment of the deposit required to reserve a place.
This means the possibility of going Strasbourg is interesting as the Faculty of Mathematics is ready to welcome and help the event for a very little price. In this case, the association would not take any financial risk.
However Dalibo has announced during the meeting that it will be gold sponsor and is ready to pay the settlement of deposit.
The PGFR association currently has only about 3000€ on its bank account. If we settle the event in Paris, the deposit will be between 5 000 and 12 000.
The president and treasurer insist that if all the financial guarantees are not made in the case of choosing a commercial solution, the association will not engage.
It is still necessary to find other sponsors to assume full funding of the event. The question of the current financial crisis has also raised, but we are guided by the assumption that there will be enough sponsors to make the necessary funds.
The financial stakes are also important. The willingness of the association is to provide an event with free admission, recalling the importance of finding sponsors.
Vote on the location:
Choice: Paris .
Two places remain :
The host city was chosen, it is necessary to revalidate the availability of rooms on the dates selected.
Five points to finally see to confirm the date and location:
Things to do in the coming weeks:
